How can we improve TSheets?

Expense and mileage tracking and reporting

Ability to track expenses, like mileage, as well as run a report for them. It would be great to have expense reporting and an expense reporting submittal application. Something simple that asks for the date and the name along with a description of the expense. A drop down menu of expense options would be great too. It would be awesome if this could also be exported into QuickBooks. The expense report should also allow you to run a report for the cost of a job code taking into account the wage of the employee and the expenses recorded for that job code.

453 votes
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    Victoria shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
    AdminProduct Team (Admin, TSheets.com) responded  · 

    Thanks for all of the voting and comments! This one is still being looked at by the development team for initial scoping, but no final decisions on timelines or feature details have been made just yet. Thank you so much for being patient while we continue to explore this possibility!

    105 comments

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      • Lee Sherman commented  ·   ·  Flag as inappropriate

        Come on T-sheets this has been 4 years of looking into this. Obviously there are tons of people that need Mileage including us as we have 30 plus employees that all use there personal vehicles and need to pay them out.....

      • Julie Smith commented  ·   ·  Flag as inappropriate

        Can someone explain - I see in the demo shots for the app a "mileage" field - does that not translate into a report somewhere of miles entered? Considering whether this product is a solution for our company - mileage seems like a pretty basic need for a time tracking app. If it's not included that surprises me.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Please make expenses a priority. We need to track all expenses and receipts for a pay period through Tsheets.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Yes a numerical field for mileage that totals at the end of the pay period We pay our employees mileage when they use their own vehicles.

      • Meredith Evans commented  ·   ·  Flag as inappropriate

        Would really appreciate having a way to do mileage reporting with in the app. One more thing to help us go paperless! As a beer distribution company this would be invaluable!

      • Nathan Pilkington commented  ·   ·  Flag as inappropriate

        When is it happening??? These comments date back to 2013! Surely its not still not 'being looked at'? Cannot use it without it. Cheers

      • Miranda Day commented  ·   ·  Flag as inappropriate

        We are nonprofit where several of our employees use their personal vehicles to visit resident homes in the City of Detroit and provide services to them. We need to track their miles and reimburse them for their gas.

        In a single pay period, one employee could track up to 200 miles. Every day the mileage amount varies and is inconsistent. It takes a ton of time for our Finance Director to manually calculate mileage accruals. If TSheets could AUTO CALCULATE the total amount of miles for each employee in a pay period and include it in reports that would be extremely beneficial to our organization and save us a boatload of time!!

        BEST!

      • Matt commented  ·   ·  Flag as inappropriate

        An Irs accaptable Milege log generated automatically via GPS is a MUST have. Will not continue to use TSheets without it.

      • David Frasier commented  ·   ·  Flag as inappropriate

        Tracking mileage for vehicles is mandatory for independent contractors for taxes, insurance, payroll and maintenance purposes. So, I agree an integration component to QuickBooks for this purpose is vital. I am a Linux user, and would like to see (1) integration to QuickBook alternatives such as ZipBooks and GNUcash as well as with some cloud based accounting alternatives such as Xero and Outright. Development costs would be minimized using transfer selling and other cost sharing strategies.

      • Anonymous commented  ·   ·  Flag as inappropriate

        I only pay my employees mileage once per month. It would be great if I could print a report that only listed the date and the mileage per employee, rather than printing the entire months timesheet and mileage.

      • grant commented  ·   ·  Flag as inappropriate

        Need the mileage and per diem drop down and export option as well for quick books. Should be as easy as having to select the type of fields you want to export

      • Anonymous commented  ·   ·  Flag as inappropriate

        Can mileage traveled be tracked through the GPS functionality. IE if an employee gets paid by the mile on Highway Mowing can it track those miles and consequently pay/record based on those miles given a certain rate???

      • Kenneth Johnston commented  ·   ·  Flag as inappropriate

        Hello... A couple of thoughts, here.
        We do janitorial services and window cleaning, etc.. Worker's Comp charges us two different rates for the various job types. That said, we have to keep VERY exact records of what type of job we're doing and the time spent at that job.We created an excel sheet that is very good at tracking mileage, time to, at & from each job. As we consider moving over to T-SHEETS, is there a way that we can log each of those items (mileage, job type (or code to differentiate tax rate for Worker's Comp) within each of the scheduled events (job sites) that could later be synced and properly categorized into the employee's payroll area in QBO?
        That would be a HEAVEN SEND!!!!! :-)

      • Anonymous commented  ·   ·  Flag as inappropriate

        Is there a timeline for this feature (mileage and expense tracking)? I am making a decision in the next couple months on a time tracking software and this feature is important to me.

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