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How to Set Up Time Clock Kiosk Clock-in and Clock-out (Computer)

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Note: Before performing the steps below, please see: Time Clock Kiosk: How to Get Started

1. Install the Kiosk Feature in TSheets, and Get the Device Authorization Code

  1. On a computer, in TSheets, go to Feature Add-ons > Manage Add-ons.
  2. Scroll down to Kiosk, and click Install.
  3. Click Add Device > Use this Computer and enter a device name.

2. Set your device preferences as needed: 

  1. Under KIOSK NAME, type a new name.  
  2. Under REQUIRE PHOTO ON CLOCK IN/OUT, select Yes or No to enable or disable photo capture. 
  3. Next to EMPLOYEE LIST, select Display or Hide. Clicking Hide conceals the employee list, but employees can still find their name by entering it in the search field.
  4. Next to EMPLOYEE WORKING STATUS, select Display or Hide. This setting allows TSheets to display or hide a colored dot next to the employees' profile pictures. Green = clocked in; Orange = on a break; No dot = off the clock.
  5. Under RECORD LOCATION, select Yes or No to enable or disable location tracking for that kiosk device. Depending on the device, when you first launch the kiosk with this requirement, the app will ask to use your device’s location. If you accidentally disable location for the device, go into your device's location settings to reenable it. 
  6. Click Save. (If you are ready to use the Kiosk right away, click Save & Launch Kiosk.)
  7. To choose which employees can use this kiosk, under Employees, click all employees, and make your selections. 

3. Set Employee PINs

To have employees set their PINs:

Upon first login, instruct them to pick their name from the list displayed on the kiosk. They will be prompted to set a PIN.

If you want to set employees' PINs for them:

  1. In TSheets, go to Employees.
  2. Click an employee name. The Employee Editor displays.
  3. In the PIN box, enter a four-digit number, and click Save.

If an employee forgets their PIN:

If the employee has a phone # on file, they can choose “Text Me a Code”. This provides a temporary PIN and then walks them through setting up a new PIN.

Or, they can use the TSheets password option if they have been set up with a password and know it.

You may want to distribute this document to employees: How to Clock In and Out via Time Clock Kiosk.

4. Launch the Kiosk

  1. Go to Feature Add-ons Time Clock Kiosk
  2. To the right of your kiosk for this computer (indicated by "this device" next to the name), click Launch Kiosk button
  3. You kiosk is ready to go! 

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