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How to Restrict or Unrestrict Clock-in Computers or Locations

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To limit the computers or locations from which employees can clock in and out, account administrators can set or remove authorizations. Employees trying to sign in or clock in from an unauthorized computer or location will receive an error message: "Your computer has not been authorized for employee time entry! See your administrator to authorize this computer."

Notes:

  • Only account administrators and employees granted the Manage Authorizations permission can perform these procedures.
  • The following permissions allow users to clock in at unauthorized computers or locations:
    • Administrator
    • Manage Authorizations
    • Manage Timesheets for All Employees
    • Manage My Timesheets
    • Manage User Accounts
    • View Timesheet Reports for All Employees
    • Mobile Time Entry

To restrict or unrestrict clock-in computers or locations, do one of the following:

  • To authorize an individual computer:
    1. From the computer you want to authorize, go to Company Settings Employee > Access Restrictions.
    2. Select Authorize Individual Computers (by cookie) and click Save.
    3. Go to Feature Add-ons > Authorizations.
    4. In the Location field, enter a name, and click Authorize This Computer.
  • To authorize one or more locations:
  1. From any computer, go to Company Settings Employee > Access Restrictions.
  2. Select Authorize Locations (by IP address) and click Save.
  3. Go to Feature Add-ons > Authorizations.
  4. Click Authorize a new location (IP address).
  5. Enter a description and an IP address, and click Save.
  6. To add additional locations, repeat these steps.
  7. For locations that have not been authorized, you can choose to Block logins for employees with no permissions (blocks all users except those with any of the permissions listed above) OR Block all access for all employees, including mobile apps (blocks all users, including admins, from all unauthorized locations. Also prevents login on mobile apps).
  • To remove all computer and location clock-in restrictions:
    • From any computer, go to Company Settings Employee > Access Restrictions.
    • Select No Authorization, and click Save.

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