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How to Import Employees, time off codes, and 1099 contractors from RUN to TSheets
Initial import: Employees and time off codes will be automatically imported during your guided company account setup. You will also have the option to import 1099 contractors. After that, all adding, editing, and deleting must be performed in RUN, then exported to TSheets. When deleting an employee in RUN, in TSheets, that employee is archived (all associated data will be saved, and they can be unarchived at any time, if needed).
In TSheets, at the top right, click ADP RUN. From the drop-down, select Import.
How to Export Hours from TSheets to RUN
Only approved hours will be exported. To learn more about approving timesheets, see: How to Approve Unapprove and Reject Employee Timesheets ADP Pay Types are mapped automatically in the background of TSheets, so time will export associated with the correct pay type. Time imports for all linked hourly users. If time should export for salaried users as well, make sure that option is checked in the ADP Preferences in TSheets.
Do one of the following:
Go to Approvals Click the ADP RUN drop-down > Export Time > (this will open the Approvals Report) Choose the ADP pay period option and Approve the timesheets to be exported to RUN. At the top right, click Export Approved to ADP. In RUN, on the Home page, select Time Sheet Import. If needed, select a pay frequency. Newly imported time displays as "Pending". Click one of the following:
Combine Payroll and Import: Merges TSheets hours with any RUN hours
Salaried employees’ hours will be adjusted to the standard amount in payroll so that the employee's salary displays correctly. Accept Import Only: If any hours already exist in RUN, the TSheets hours will overwrite them.
Salaried employees' hours will display correctly in payroll, but ADP RUN attempts to calculate the employee's pay based on hourly wage and hours worked which may change the expected payroll amount. Click Approve.
How to Make Changes to Exported Timesheet Data
In RUN, on the Pay Data Approval page, click Delete This Pay Data File > OK. In TSheets, go to Approvals > Choose the pay period you need to edit and unapprove the timesheets. Go to Time Entries > Timesheets. At the right of the timesheet, do one of the following:
To edit the timesheet: Click the pencil icon ( ), make the changes, and click Save. To delete the timesheet: Click X > Delete. Repeat the export process shown above.