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How to Create and Manage Breaks

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Break Types:

  • An automatic break is one that is inserted into employees' timesheets, without their control, on days and times specified in the break rule. When deciding whether or not to set automatic breaks, we recommend that you consult a labor/employment attorney in your country. If your company is in the US, you also might want to check the US Dept of Labor's website and your state's labor laws.
  • A manual break is one that is started and stopped by individual employees at any time, except if "Employee can't end break early" is selected.
  • Only account administrators can create and manage break rules.
  • GPS tracking is automatically turned off during breaks.
  • When employees click End Break, if they were clocked into a job or customer before the break, they will be automatically clocked back into that job or customer.
  • If a break is set up as both automatic and manual, at the end of the shift, TSheets will only insert an automatic break if the employee did not take a manual break.
  • When an employee takes a break in TSheets, an additional timesheet is created. To view that timesheet, go to Time Entries > Timesheets.
  • Paid breaks are included in overtime calculations.
  • Automatic breaks are applied to timesheets in the order they are entered into the system and may overlap.


How to Install the Breaks Add-on
  1. In the left menu, go to Feature Add-ons Manage Add-ons.
  2. Scroll down to the Breaks add-on, and click Install.

How to Create a Break
  1. Go to Feature Add-ons Breaks.
  2. In the Breaks Preferences window, click Add Break Rule.
  3. Enter the name of the break, the length, and select Paid or Unpaid.

  4. By default, the break rule is assigned to all employees. To view and assign to individual employees, click all employees.
  5. Deselect the Uncheck All box, click next to the group name (if groups have been set up), select individual groups or employees, and click OK.
  7. In the Break Rules window, make the final selections, and click Save. The Breaks Preferences window displays with the new break rule Active status set to ON.

How to Assign or Unassign a Break to an Employee, All Employees, or Groups
  1. Go to Feature Add-ons Breaks.
  2. In the Breaks Preferences window, under Name, click the break that you want to assign.
  3. Assign the break:
    • To assign the break to all employees, leave EMPLOYEES set to all employees.
    • To assign the break rule to individual employees or groups, click all employees > , check the box next to the employee's or group's name, and click OK.
  4. In the Break Rule window, click Save.

How to Turn a Break On or Off
  1. Go to Feature Add-ons Breaks.
  2. In the Breaks Preferences window, to the right of the break name, click the ON/OFF button.
    The current Active state displays, for example:

How to Delete a Break
  1. Go to Feature Add-ons Breaks.
  2. In the Breaks Preferences window, under Name, check the box to the left of the appropriate break, click Delete, and click OK to confirm.

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