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How to Approve Hours Within QuickBooks Online

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If you would like to work within QBO to approve, unapprove, and reject hours that have been submitted (in TSheets) by team members:

  1. In QBO, at the top right, click +, then Approve Time.
  2. In the Approve Time window, select a date range.
  3. Do one of the following:
    • To batch approve or unapprove timesheets:
      1. At the left, select the team member you wish to be included in the batch action.
      2. Select Batch Actions and either Approve or Unapprove.
    • To review and approve or reject individual timesheets:
      1. Click a team member name to display their timesheets. 
      2. At the top right of the team member’s timesheet list, click Approve.
      3. Continue reviewing timesheets, and for each, click Approve, or click the dropdown arrow () to access the Reject option. (Note: The Reject option only displays if you have selected "Team Members submit their timesheets" in TSheets. See: How to Set Up Timesheet Submission and Approvals)
  4. At the bottom right, you have three options to Accept the timesheets (Accept means the timesheets will be sent to the Weekly Timesheets in QBO):
    • Accept and close: Returns you to the QBO home screen.
    • Accept and create invoice: Opens Invoicing so you can create a new invoice. 
    • Accept and run payroll: Opens Payroll so you can run payroll. 

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